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  3. Event Organizer Team & Relay Management
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  3. Event Organizer Team & Relay Management

Event Organizer Team & Relay Management

Team and Relay management can be done in the report section or in the participant management screen of EventDog.

Team Management

Report Section

In the report section of EventDog you will find the Team roster report. This report will give you a full roster and notate the captain/co captain of a team.

To get to this report Click on the Reports tab on the left hand of your admin account. Then Scroll to the Participant Management Report Section and Choose the Team Roster Report. Finally, Select Year, Event and Team.

From this report, you can click any individual to go to their participant management screen to make edits and click out to view the full roster again.

Participant Management Screen

Captain

If a participant is a team captain then they will have a Team button on their participant management screen. This button allows you to see the full team roster, view who the captain is, add a co captain, and delete a team member.

To view the participant management screen, Search for the Team Captain using the Magnifying Glass in the upper right of your EventDog screen. Select the Participant from the search result list. Then Click the Team Button. To add a co captain, Click the Star next to the team member’s name. To delete a team member Click on the Red Trash Can.

Team Member

If a participant is a team member you can search for their registration and edit which team they are on or add them to a team. Scroll to find the Team Name Field in their registration information and Click the Pencil Icon.

Relay Management

Reports Section

The report section has two reports that allow you to manage a relay team by either the captain or the relay members.

These reports will allow you to view what members are registered, send relay registration invites to members again, get a members link to register to join a team, or invite a different member to the relay.

Incomplete Relay Team by Captain

In this report, the captain of the relay teams will show. When you use the Manage button you can view what members have registered, resend a registration invite to a member, copy a member’s registration link, invite a different member, or move a registered member to another team.

To get to this report, Click on the Reports Tab in the left hand of your EventDog account, Scroll to Participant Management Reports, and Select Incomplete Relay Team by Captain. Next, Choose your Year and Event. Then you can either scroll or use the search bar to find the team captain you are looking for.

Once found, Click the Manage Button to view or make edits. If a member hasn’t registered Select the Link Icon to copy a member’s registration link, or Choose the Invite Button next to the member to send an automated registration invite email to have them register.

If you are trying to move a member to another relay team find their current relay team captain, Select the Manage Button and Choose the Red Trash Can next to their name. Next, Find the relay captain whose team you want to move them to. Then next to the member you want to replace Click the Green Arrow and Select Their Name from the drop down participant list.

Incomplete Relay Team by Member

This report will allow you to copy a members registration link or send an automated registration invite email with the link included for them to register.

In the reports section, Scroll to the Participant Management Reports and Select the Incomplete Relay Team by Member Report. Next, use the search bar to find the member you are looking for.

Note
If a Relay has been completed the team captain or member will not show in either report. You can manage the relay using the participant management screen.

Participant Management Screen

The participant management screen can be used to view what members have registered, resend a registration invite to a member, copy a members registration link, invite a different member, or move a registered member to another team.

Search any participant on the relay team by using the Magnifying Glass in the upper right hand corner of your EventDog account. Click to open the registration and Select to Copy the link, Resend a registration invite, Delete an invited member and Invite a new member, or Change a relay team member.

If you’re changing a member’s relay team, search for their registration using the Magnifying Glass. Then Click on the Mange Relay Button. On the Manage Relay Screen, Choose the Red Trash Can next to the member’s name. Then Search for the Relay Captain of the team they are being transferred to and use the Manage Relay Button. Next to a current member, Select the Green Arrow, and Choose the Participant you are moving to the team.

Note
You can’t move a relay captain to another relay.

Updated on July 23, 2021

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